Affordable pricing plans

Transform your project management with Playbook - the ultimate scheduling and collaboration platform designed to streamline team workflows and boost productivity across all industries.

Starter

For individuals and freelancers.

$149 /mo

Business

For small teams needing collaboration.

$599 /mo

Pro 🔥

For mid-market teams scaling with workflows.

$1,199 /mo

Enterprise

For enterprises with compliance and heavy AI usage.

From $4,000 /mo

Starter

For individuals and freelancers.

1 user (cap at 3), 3 guests

1 AI Agent

5 GB storage

1,000 AI Searches/mo

Pay-as-you-go contract reviews ($20/doc)

Includes:

Core schedulingTask chatAI suggestions

$149 /mo

or $1,520/year (save 15%)

Starter

For individuals and freelancers.

$149 /mo

or $1,520/year (save 15%)

1 user (cap at 3), 3 guests

1 AI Agent

5 GB storage

1,000 AI Searches/mo

Pay-as-you-go contract reviews ($20/doc)

Includes

Core schedulingTask chatAI suggestions

Business

For small teams needing collaboration.

$599 /mo

or $6,100/year (save 15%)

10 users (cap 20), 20 guests

2 AI Agents

25 GB storage

3,000 AI Searches/mo

25 contract reviews/year included

Includes

Advanced schedulingLight automationsSlack/Teams/Zapier integrations

Pro 🔥

For mid-market teams scaling with workflows.

$1,199 /mo

or $12,230/year (save 15%)

25 users (cap 50), 50 guests

5 AI Agents

100 GB storage

10,000 AI Searches/mo

100 contract reviews/year included

Includes

Workflow builderAutomationsApprovals & signaturesAnalyticsPriority support

Enterprise

For enterprises with compliance and heavy AI usage.

From $4,000 /mo

from $48,000/year, custom contracts

50+ users (quote), unltd. guests

10+ AI Agents

250 GB storage

50,000 AI Searches/mo

500 contract reviews/year included

Includes

Custom integrationsSSO/SAMLGovernanceWhite-labelDedicated CSM & SLA

Features

Complete features list

Flexible options are designed to fit businesses of every size.

	Starter	Business	Pro 🔥	Enterprise
Features
Number of users	1 (cap 3)	10 (cap 20)	25 (cap 50)	50+ (custom)
Guests included	3	20 (cap 30)	50 (cap 75)	Unlimited
AI Agents	1	2	5	10+
Storage	5 GB	25 GB	100 GB	250 GB+
AI Searches	1,000/mo	3,000/mo	10,000/mo	50,000/mo
Contract Reviews	$20/doc (pay-go)	25/year incl.	100/year incl.	500/year incl. + bulk discounts
Data egress	0.1 TB incl.	0.5 TB incl.	1 TB incl.	Negotiated
Scheduling Views	Core (Gantt, Kanban, Calendar, List)	Core + Advanced	Core + Advanced	Core + Advanced
Task Chat
Integrations		Slack, Teams, Zapier	Slack, Teams, Zapier, advanced API	Custom ERP/CRM
Automations		Light automations	Workflow builder & automations	Enterprise orchestration
Approvals & Signatures
Analytics & Reporting	Basic	Basic	Advanced	Advanced + custom
Priority Support
Dedicated CSM
SSO / Governance
White-label / Branding

Starter

Number of users

1 (cap 3)

Guests included

AI Agents

Storage

5 GB

AI Searches

1,000/mo

Contract Reviews

$20/doc (pay-go)

Data egress

0.1 TB incl.

Scheduling Views

Core (Gantt, Kanban, Calendar, List)

Task Chat

Integrations

Automations

Approvals & Signatures

Analytics & Reporting

Basic

Priority Support

Dedicated CSM

SSO / Governance

White-label / Branding

Business

Number of users

10 (cap 20)

Guests included

20 (cap 30)

AI Agents

Storage

25 GB

AI Searches

3,000/mo

Contract Reviews

25/year incl.

Data egress

0.5 TB incl.

Scheduling Views

Core + Advanced

Task Chat

Integrations

Slack, Teams, Zapier

Automations

Light automations

Approvals & Signatures

Analytics & Reporting

Basic

Priority Support

Dedicated CSM

SSO / Governance

White-label / Branding

Pro🔥

Number of users

25 (cap 50)

Guests included

50 (cap 75)

AI Agents

Storage

100 GB

AI Searches

10,000/mo

Contract Reviews

100/year incl.

Data egress

1 TB incl.

Scheduling Views

Core + Advanced

Task Chat

Integrations

Slack, Teams, Zapier, advanced API

Automations

Workflow builder & automations

Approvals & Signatures

Analytics & Reporting

Advanced

Priority Support

Dedicated CSM

SSO / Governance

White-label / Branding

Enterprise

Number of users

50+ (custom)

Guests included

Unlimited

AI Agents

10+

Storage

250 GB+

AI Searches

50,000/mo

Contract Reviews

500/year incl. + bulk discounts

Data egress

Negotiated

Scheduling Views

Core + Advanced

Task Chat

Integrations

Custom ERP/CRM

Automations

Enterprise orchestration

Approvals & Signatures

Analytics & Reporting

Advanced + custom

Priority Support

Dedicated CSM

SSO / Governance

White-label / Branding

The Playbook Advantage

Unlike one-size-fits-all project task tools, Playbook is purpose-built for each industry with AI-driven scheduling, real-time collaboration, and mobile execution — giving you a clear edge in performance and profitability.

Excel is static. Procore is siloed. Horizontal SaaS is generic. Playbook is the only real-time, AI-powered platform built specifically for your industry.

Feature / Capability	Playbook (plybk.ai)	Generic SaaS PM Tools (Asana / Monday)	Procore (Construction)	Excel / Primavera (Legacy)
Built Specific to Niche Industry	Yes (vertical-specific versions)	Horizontal, one-size-fits-all	Construction-only	Not purpose-built
Real-Time Schedule Sync	Live updates across office & field	Limited sync	Partial (not always real-time)	Static spreadsheets
AI-Powered Scheduling & Forecasting	Auto-builds, predicts risks
AI Re-Optimization of Scheduling	Continuous adjustment as conditions change
Field / Remote Progress Capture (% Complete)	Mobile updates sync instantly		Yes, but siloed	Manual
% Complete & Approval Tracking	Integrated		Partial
Lookahead & Weekly Work Planner	Built-in, vertical-focused		Basic	Manual
Dependencies & Critical Path	Visual, automated	Basic	Yes	Yes (complex/manual)
Change Request / Order Tracking	Unified with schedule		Separate	Manual
Document Workflow (Approvals, Versioning)	Native, tied to schedule	Limited	Yes, but siloed
AI Legal / Compliance Document Review	Built-in, vertical specific
Project & Task Chat	Native, context-aware	Separate integrations	Comments only
Real-Time Team Chat & Notifications	Instant, mobile-first		Email-driven
Mobile-First Experience	iOS/Android native + offline support	Limited	Yes, but heavy
Unified Analytics & Reporting	Industry-tailored dashboards	Basic	Strong, but siloed
Ease of Use / Adoption	Modern, vertical-tailored UX	Easy, but shallow for industry needs	Complex, heavy training	Low adoption
Cost Efficiency	SaaS, predictable, value-based	Affordable	Expensive	Hidden costs (time, errors)

Feature / Capability	Playbook	Generic SaaS PM	Procore	Excel / Primavera
Built Specific to Niche Industry	Yes (vertical-specific versions)	Horizontal, one-size-fits-all	Construction-only	Not purpose-built
Real-Time Schedule Sync	Live updates across office & field	Limited sync	Partial (not always real-time)	Static spreadsheets
AI-Powered Scheduling & Forecasting	Auto-builds, predicts risks
AI Re-Optimization of Scheduling	Continuous adjustment as conditions change
Field / Remote Progress Capture (% Complete)	Mobile updates sync instantly		Yes, but siloed	Manual
% Complete & Approval Tracking	Integrated		Partial
Lookahead & Weekly Work Planner	Built-in, vertical-focused		Basic	Manual
Dependencies & Critical Path	Visual, automated	Basic	Yes	Yes (complex/manual)
Change Request / Order Tracking	Unified with schedule		Separate	Manual
Document Workflow (Approvals, Versioning)	Native, tied to schedule	Limited	Yes, but siloed
AI Legal / Compliance Document Review	Built-in, vertical specific
Project & Task Chat	Native, context-aware	Separate integrations	Comments only
Real-Time Team Chat & Notifications	Instant, mobile-first		Email-driven
Mobile-First Experience	iOS/Android native + offline support	Limited	Yes, but heavy
Unified Analytics & Reporting	Industry-tailored dashboards	Basic	Strong, but siloed
Ease of Use / Adoption	Modern, vertical-tailored UX	Easy, but shallow for industry needs	Complex, heavy training	Low adoption
Cost Efficiency	SaaS, predictable, value-based	Affordable	Expensive	Hidden costs (time, errors)