Events & Entertainment
Seamless Events. Perfectly Timed.
From concerts to conferences, Playbook unifies schedules, vendors, and approvals with live chat and AI foresight — so every detail is managed, every stakeholder informed, and every event delivered flawlessly.
Why Scheduling Matters in Events & Entertainment
In events, there are no second chances. A missed vendor delivery, late approval, or unclear handoff can cascade into costly delays and unhappy clients.
Whether it’s a concert, wedding, festival, or corporate launch, success depends on keeping multiple stakeholders in sync — and being ready to adapt when things change.
Playbook transforms complexity into clarity with real-time schedules, instant communication, and AI-driven risk detection that keeps every event on track.
Playbook Easily Replaces
The Playbook Difference
Playbook isn’t just another calendar — it’s the operating system for live events.
Multi-Stakeholder Coordination
Manage venues, vendors, performers, sponsors, and staff in one schedule.
Live Chat & Instant Notifications
Keep every conversation in context with real-time messaging and mobile alerts.
Approvals & Legal AI Review
Collect digital sign-offs on contracts, permits, and agreements; AI highlights risks before they cause delays.
Dependencies & Critical Paths
Map out setup, rehearsals, and event-day workflows to prevent bottlenecks.
Customer-Facing Views
Share filtered timelines with clients, sponsors, or VIPs to build transparency and trust.
AI-Powered Foresight
Detect conflicts early and re-optimize schedules instantly when changes happen.
Event Types We Power
Concerts & Festivals
Coordinate performers, stage crews, and vendors.
Conferences & Trade Shows
Manage venues, speakers, exhibitors, and sponsors.
Weddings & Celebrations
Align planners, vendors, and guests with clarity.
Corporate Launches & Galas
Keep stakeholders informed and events seamless.
Sporting Events
Synchronize teams, venues, media, and logistics.
Concerts & Festivals
Coordinate performers, stage crews, and vendors.
Conferences & Trade Shows
Manage venues, speakers, exhibitors, and sponsors.
Weddings & Celebrations
Align planners, vendors, and guests with clarity.
Corporate Launches & Galas
Keep stakeholders informed and events seamless.
Sporting Events
Synchronize teams, venues, media, and logistics.
Features Designed for Events
Unified Event Scheduling
One live schedule for all stakeholders.
Integrated Live Chat
Real-time collaboration tied to tasks and timelines.
Approval Workflows
Secure digital sign-offs on designs, layouts, or permits.
Real-Time Notifications
Keep crews, vendors, and clients instantly updated.
AI Contract Review
Analyze contracts and vendor agreements for risks.
Document & Media Hub
Store layouts, permits, set lists, and assets in one place.
Mobile-First Access
On-site teams stay aligned wherever they are.
Analytics & Insights
Track vendor reliability, task turnaround, and event performance.
The Playbook Advantage
Playbook brings clarity to the fast-paced world of events and entertainment. From multi-stakeholder coordination to AI-powered foresight, our platform reduces the chaos of moving parts and ensures every event runs smoothly.